1. | to fix the number of directors at eight; |
2. | to elect the directors for the ensuing year; |
3. | to receive the audited consolidated financial statements of the Company for the financial year ended December 31, 2017, and the report of the auditors thereon; |
4. | to re-appoint PricewaterhouseCoopers LLP, Chartered Professional Accountants, as auditors of the Company and to authorize the Company’s audit committee to fix the auditors’ remuneration; and |
5. | to transact such further and other business as may properly be brought before the Meeting or any adjournment thereof. |
2.1.3 Other Board Membership | |
28 | |
a. | FOR fixing the number of directors at eight; |
b. | FOR the election of each of the nominees for election as a Director of the Company set forth in this Circular; and |
c. | FOR the re-appointment of PricewaterhouseCoopers LLP, Chartered Professional Accountants, as auditors of the Company and the authorization of the Company’s audit committee (the “Audit Committee”) to fix the auditors’ remuneration. |
Name | Number of Common Shares | Percentage of Class | ||
ILJIN Group* | 12,888,926 | 15.3% |
Name, province or state, and country of residence | Age (at May 4, 2018) | Present Principal Occupation | Position with the Company | Period During Which Served as a Director | Number of Common Shares Beneficially Owned, Controlled or Directed |
Dr. Richard M. Glickman Victoria, British Columbia Canada | 60 | Chief Executive Officer (“CEO”) of the Company | Director, Chairman of the Board and CEO | Since August 15, 2013 | 939,453 |
Mr. Lorin J. (“Jeff”) Randall (1)(2) West Chester, Pennsylvania United States | 74 | Financial Consultant; Director of Acorda Therapeutics, Inc., a biotechnology company; Director of Athersys, Inc., a biotechnology company | Lead Director | Director since November 16, 2016 Lead Director since June 21, 2017 | Nil |
Dr. Benjamin Rovinski(1)(2) Toronto, Ontario Canada | 61 | Managing Director of Lumira Capital | Director | Since September 20, 2013 | Nil |
Dr. David R.W. Jayne(3)(4) Cambridge United Kingdom | 61 | Professor of Clinical Autoimmunity in the Department of Medicine at the University of Cambridge, UK; fellow of the Royal Colleges of Physicians of London and Edinburgh, and the Academy of Medical Science; certified nephrologist and an Honorary Consultant Physician at Addenbrooke’s Hospital, Cambridge UK; medical advisor to UK, U.S. and EU regulatory bodies, patient groups and professional organizations; elected the first President of the European Vasculitis Society in 2011 and is a member of the ERA-EDTA immunopathology working group | Director | Since May 26, 2015 | Nil |
Dr. Hyuek Joon (“Joon”) Lee(1)(2)(3) Seoul, Korea | 51 | Managing Director of Business Development, ILJIN Group | Director | Since May 26, 2015 | Nil |
Dr. George Milne, Jr. (3) Boca Grande, Florida United States | 74 | Venture Partner at Radius Ventures; Lead Director at Charles River Laboratories; and Director Amylyx Pharmaceuticals Inc. | Director | Since May 8, 2017 | Nil |
Mr. Joseph P. Hagan La Jolla, California United States | 49 | President and CEO of Regulus Therapeutics | Director | Since February 7, 2018 | Nil |
Name, province or state, and country of residence | Age (at May 4, 2018) | Present Principal Occupation | Position with the Company | Period During Which Served as a Director | Number of Common Shares Beneficially Owned, Controlled or Directed |
Dr. Michael Hayden(4) Vancouver, British Columbia Canada | 66 | Director, Translational Laboratory in Genetic Medicine (TLGM), Agency for Science, Technology and Research (A*STAR), Singapore; Distinguished Professor, National University of Singapore; Killam Professor (Highest recognition), University of British Columbia, Vancouver, BC; Canada Research Chair, Human Genetics and Molecular Medicine; Senior Scientist, Centre for Molecular Medicine and Therapeutics, Vancouver, BC; Professor, Department of Medical Genetics, University of British Columbia, Vancouver, BC | Director | Since February 21, 2018 | Nil |
(1) | Member of the Audit Committee of the Company. |
(2) | Member of the Compensation Committee of the Company. |
(3) | Member of the Governance & Nomination Committee of the Company. |
(4) | Member of the Standing Research Committee of the Company. |
(a) | is, as at the date of this Circular, or has been, within ten years before the date of this Circular, a director, CEO or Chief Financial Officer (“CFO”) of any company, that: |
(i) | was subject to a cease trade order, an order similar to a cease trade order or an order that denied the relevant company access to any exemption under securities legislation that was issued while the proposed director was acting in the capacity as director, CEO or CFO that was in effect for a period of more than 30 consecutive days; or |
(ii) | was subject to a cease trade order, an order similar to a cease trade order or an order that denied the relevant company access to any exemption under securities legislation that was issued after the proposed director ceased to be a director, CEO or CFO and which resulted from an event that occurred while that person was acting in the capacity as director, CEO or CFO that was in effect for a period of more than 30 consecutive days; or |
(b) | is, as at the date of this Circular, or has been within ten years before the date of this Circular, a director or executive officer of any company, that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets; |
(c) | has, within the ten years before the date of this Circular, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold its assets; or |
(d) | has been subject to: |
(i) | any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority; or |
(ii) | any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable investor in making an investment decision. |
Director | Board | Audit | Compensation | Governance |
Dr. Richard Glickman(1)(2) | 10 of 10 | 1 of 1 | N/A | 1 of 1 |
Dr. Benjamin Rovinski | 10 of 10 | 4 of 4 | 7 of 7 | N/A |
Dr. Joon Lee(3) | 10 of 10 | 2 of 2 | 6 of 7 | 2 of 3 |
Dr. David Jayne | 9 of 10 | N/A | N/A | 3 of 3 |
Mr. Jeff Randall | 10 of 10 | 4 of 4 | 2 of 2 | N/A |
Dr. George Milne(4)(5) | 4 of 4 | N/A | N/A | 2 of 2 |
Dr. Gregory Ayers(6) | 6 of 6 | 1 of 1 | 4 of 4 | N/A |
Mr. Charles Rowland, Jr.(7) | 1 of 2 | N/A | N/A | N/A |
Attendance Rate: | 97% | 100% | 95% | 88% |
(1) | Dr. Richard Glickman was a member of the Audit Committee from May 8, 2017 to June 21, 2017. |
(2) | Dr. Richard Glickman was a member of the Governance and Nomination Committee from January 1, 2017 to June 21, 2017. |
(3) | Dr. Joon Lee was appointed to the Audit Committee and Compensation Committee on June 21, 2017. |
(4) | Dr. George Milne was appointed as a Director on May 8, 2017. |
(5) | Dr. George Milne was appointed to the Governance and Nomination Committee on June 21, 2017. |
(6) | Dr. Gregory Ayers resigned from the Board effective May 8, 2017. |
(7) | Mr. Charles Rowland resigned as CEO and from the Board effective February 6, 2017. |
Name | Name of Issuer | Name of Exchange of Market |
Dr. Richard Glickman | Cardiome Pharma Corp. Essa Pharma Inc. | NASDAQ:CRME; TSX:COM NASDAQ:EPIX; TSX:EPI |
Mr. Jeff Randall | Acorda Therapeutics, Inc. Athersys, Inc. | NASDAQ:ACOR NASDAQ:ATHX |
Dr. George Milne | Charles River Laboratories International, Inc. | NYSE:CRL |
Mr. Joseph P. Hagan | Zosano Pharma Corporation | NASDAQ:ZSAN |
Dr. Michael Hayden | Xenon Pharmaceuticals Inc. | NASDAQ:XENE |
Fiscal year ended | 2017 | % of Total Fees | 2016 | % of Total Fees | ||||||
Audit fees (for audit of the Company’s annual financial statements and services provided in connection with statutory and regulatory filings)(1) | $130,583 | 50.2 | % | $66,636 | 39.0 | % | ||||
Audit related fees, including review of the Company’s quarterly financial statements(2) | $37,491 | 14.4 | % | $38,732 | 22.6 | % | ||||
Tax fees (tax compliance, tax advice and planning)(3) | $44,935 | 17.3 | % | $10,368 | 6.1 | % | ||||
All other fees(4) | $46,943 | 18.1 | % | $55,353 | 32.3 | % | ||||
Total fees | $259,952 | 100 | % | $171,089 | 100 | % |
(1) | These fees include professional services provided by the external auditor for the statutory audits of the annual financial statements. The total for 2017 is comprised of $61,688 related to interim billings for the 2017 audit and $68,895 related to fees for the 2016 audit billed in 2017. The total for 2016 is comprised of $39,900 related to interim billings for the 2016 audit and $26,736 related to fees for the 2015 audit billed in 2016. |
(2) | These fees relate to performing review engagement services on the Company’s quarterly financial statements and other audit related services. |
(3) | These fees include professional services for tax compliance, tax advice, tax planning and various taxation matters. |
(4) | These fees for 2017 include professional services required for providing consent for filing prospectus supplements for the December 2016 bought deal financing and the March 20, 2017 public offering, and the short form base shelf prospectus from April 2018 (in particular, for the initial preliminary filing). For 2016, these fees include professional services for providing consent in filing the July and November at-the-market offering and the December 2016 bought deal financing prospectus supplements in the amount of $49,305 and other advisory services in the amount of $6,048. |
• | Dr. Benjamin Rovinski, the Chair of the Compensation Committee, has served on the Boards of several biotechnology companies for the past 15 years, and he has been a member of numerous compensation and audit committees. Dr. Rovinski also was responsible for the design and implementation of benefit programs and compensation of senior non-executive employees in his previous capacity as Senior Scientist and Head of the Molecular Virology Department at Sanofi Pasteur. In that leadership role, he also oversaw global project teams and implemented various performance management systems for the evaluation of corporate and strategic objectives and performance of senior level project team members. |
• | Dr. Joon Lee has served as director and managing director in a number of companies in Korea, where he participated in the processes of evaluating corporate objectives and performance reviews of senior level managers and employees. As of October 2014, he joined the board of directors of Life Science Enterprises in Massachusetts, a privately held company focusing on advanced biomaterials that promote bone repair, and oversaw performance reviews, compensation and benefit packages of the senior management. In addition, his experience as a founding member of an information technology start-up grants him added insight into the dynamics of early stage companies. |
• | Mr. Jeff Randall has over 30 years of experience serving in financial and operating roles spanning biotechnology, pharmaceuticals and manufacturing. He has led a number of companies through multi-million-dollar financings and mergers and acquisitions. In addition to his current board positions, Mr. Randall served on the board of directors of Nanosphere, Inc. from 2008 to 2016, most recently as Chairman of the Board. From 2004 to 2006, Mr. Randall, a financial consultant, was Senior Vice President and Chief Financial Officer of Eximias Pharmaceutical Corporation, a development-stage drug development company. |
• | assist the Company in attracting and retaining talented executives; |
• | provide a strong incentive for executives and key employees to work toward achievement of the Company’s goals and strategic objectives; |
• | align management’s interests with that of Shareholders and other stakeholders; |
• | motivate executives towards the creation of long term Shareholder value; and |
• | be competitive with other companies of similar size and business. |
Advaxis, Inc. | Conatus Pharmaceuticals Inc. | Medicinova Inc. |
Anthera Pharmaceuticals Inc. | Cardiome Pharma Corp. | Ocera Therapeutics, Inc. |
Arqule Inc. | Cascadian Therapeutics | Palatin Technologies Inc. |
Athersys, Inc. | Cytokinetics Inc. | Regulus Therapeutics Inc. |
Biodel Inc. | Cytrx Corp. | Resverlogix |
Chemocentryx, Inc. | Idera Pharmaceuticals, Inc. | Rigel Pharmaceuticals Inc. |
Celsion Corp. | La Jolla Pharmaceutical Co. | Xenon Pharmaceuticals |
a) | Base Salary |
(i) | Clinical and regulatory objectives |
(ii) | Financial objectives |
(iii) | Other objectives |
Dr. Richard Glickman | 1,050,000 |
Mr. Dennis Bourgeault | 175,000 |
Dr. Neil Solomons | 152,000 |
Mr. Michael Martin | 90,000 |
Mr. Robert Huizinga | 110,000 |
2012 | 2013 | 2014 | 2015 | 2016 | 2017 | |
Aurinia | $100.00 | $142.55 | $150.91 | $126.55 | $102.91 | $217.09 |
S&P TSX Composite | $100.00 | $108.20 | $116.23 | $103.35 | $121.44 | $128.94 |
NASDAQ Biotechnology Index | $100.00 | $165.61 | $222.08 | $247.44 | $193.79 | $237.83 |
Name and principal position | Year | Salary ($) | Share-based awards ($) | Option-based awards(4) ($) | Non-equity incentive plan compensation ($) | Pension value ($) | All other compensation(16) ($) | Total compensation ($) | |
Annual incentive plans | Long-term incentive plans | ||||||||
Dr. Richard Glickman Chairman, President and CEO(1) | 2017 2016 2015 | 465,628 Nil Nil | Nil Nil Nil | 2,249,019(5) Nil Nil | 396,568(15) Nil Nil | Nil Nil Nil | Nil Nil Nil | Nil 103,220(17) 111,121(18) | 3,111,215 103,220 111,121 |
Mr. Charles A. Rowland, Jr. Former President and CEO(2) | 2017 2016 2015 | 49,000 354,936 Nil | Nil Nil Nil | Nil 1,375,951(6) Nil | Nil 173,919 Nil | Nil Nil Nil | Nil Nil Nil | 526,417(19) 9,900(20) 62,902(21) | 575,417 1,914,706 62,902 |
Mr. Dennis Bourgeault Chief Financial Officer(3) | 2017 2016 2015 | 215,528 203,175 213,975 | Nil Nil Nil | 374,836(7) 67,313(11) 518,283(12) | 90,956 58,126 58,482 | Nil Nil Nil | Nil Nil Nil | Nil Nil Nil | 681,320 328,614 790,740 |
Dr. Neil Solomons Chief Medical Officer(3) | 2017 2016 2015 | 329,375 244,939 257,959 | Nil Nil Nil | 325,572(8) 67,313(11) 324,947(13) | 137,233 89,864 78,120 | Nil Nil Nil | Nil Nil Nil | Nil Nil Nil | 792,180 402,116 661,026 |
Mr. Robert Huizinga Executive Vice President, Corporate Development(3) | 2017 2016 2015 | 290,312 188,125 198,125 | Nil Nil Nil | 235,611(9) 67,313(11) 285,720(14) | 121,880 69,340 60,000 | Nil Nil Nil | Nil Nil Nil | Nil Nil Nil | 647,803 324,778 543,845 |
Mr. Michael Martin Chief Operating Officer(3) | 2017 2016 2015 | 231,492 218,225 229,825 | Nil Nil Nil | 192,773(10) 67,313(11) 324,947(13) | 101,851 62,431 62,814 | Nil Nil Nil | Nil Nil Nil | Nil Nil Nil | 526,116 347,969 617,586 |
(1) | Dr. Glickman was appointed President and CEO of the Company on February 6, 2017. The 2017 salary amount represents remuneration paid to Dr. Glickman from February 6, 2017 to December 31, 2017. Dr. Glickman did not receive any additional remuneration relating to his position as the Chairman of the Board in 2017. |
(2) | Mr. Rowland resigned as the President and CEO of the Company on February 6, 2017. The 2017 salary amount represents remuneration paid to Mr. Rowland from January 1, 2017 to February 5, 2017. Mr. Rowland did not receive any additional remuneration relating to his position as a director. |
(3) | The remuneration of Mr. Bourgeault, Dr. Solomons, Mr. Martin and Mr. Huizinga is paid in Canadian dollars which is converted into US dollars at an average quarterly rate. |
(4) | Calculated as of the grant date using the Black-Scholes option pricing model. The value shown is calculated by multiplying the number of stock options granted by the Canadian dollar exercise price at the time of grant by the Black-Scholes valuation factor and converting the value into US$ using the Bank of Canada closing rate on the date of granting of the options. The value is the same as the accounting fair value of the full grant but is not adjusted by the vesting schedule. |
(5) | Calculation based on 1,050,000 options at an exercise price of CDN$4.21; Black-Scholes valuation factor = CDN$2.8147– converted into US$ at a rate of US$1.00 = CDN$1.3141. |
(6) | Calculation based on 1,000,000 options at an exercise price of CDN$3.20; Black-Scholes valuation factor = CDN$1.7468 – converted into US$ at a rate of US$1.00 = CDN$1.2878. Upon Mr. Rowland’s resignation from the Company on February 6, 2017, 388,889 unvested options were cancelled. This amount includes $15,084 of option-based awards granted to Mr. Rowland prior to his appointment as CEO on April 11, 2016. |
(7) | Calculation based on 175,000 options at an exercise price of CDN$4.21; Black-Scholes valuation factor = CDN$2.8147 – converted into US$ at a rate of US$1.00 = CDN$1.3141. |
(8) | Calculation based on 152,000 options at an exercise price of CDN$4.21; Black-Scholes valuation factor = CDN$2.8147 – converted into US$ at a rate of US$1.00 = CDN$1.3141. |
(9) | Calculation based on 110,000 options at an exercise price of CDN$4.21; Black-Scholes valuation factor = CDN$2.8147 – converted into US$ at a rate of US$1.00 = CDN$1.3141. |
(10) | Calculation based on 90,000 options at an exercise price of CDN$4.21; Black-Scholes valuation factor = CDN$2.8147 – converted into US$ at a rate of US$1.00 = CDN$1.3141. |
(11) | Calculation based on 40,000 options at an exercise price of CDN$3.91; Black-Scholes valuation factor = CDN$2.3824 – converted into US$ at a rate of US$1.00 = CDN$1.2965 |
(12) | Calculation based on 147,439 options at an exercise price of CDN$4.25; Black-Scholes valuation factor = CDN$2.6066 – converted into US$ at a rate of US$1.00 = CDN$1.1827 plus 93,337 options at an exercise price of CDN$4.45; Black-Scholes valuation factor = CDN$2.7106 – converted into US$ at a rate of US$1.00 = CDN$1.3086. |
(13) | Calculation based on 147,439 options at an exercise price = CDN$4.25; Black-Scholes valuation factor = CDN$2.6066 – converted into US$ at a rate of US$1.00 = CDN$1.1827. |
(14) | Calculation based on 100,008 options at an exercise price of CDN$4.25; Black-Scholes valuation factor = CDN$2.6066 – converted into US$ at a rate of US$1.00 = CDN$1.1827 plus 31,529 options at an exercise price of CDN$4.45; Black-Scholes valuation factor = CDN$2.7106 – converted into US$ at a rate of US$1.00 = CDN$1.3086. |
(15) | Represents the one-time bonus of $50,000 paid to Dr. Glickman upon entering into his employment agreement, plus the 2017 earned bonus of $346,568. |
(16) | With the exception of the other compensation paid to Mr. Rowland pursuant his departure (see note 19), the total amount of other annual compensation including perquisites for the remaining NEO’s on an aggregate basis, generally including group insurance benefits, does not exceed the lesser of $50,000 and 10% of their annual cash compensation. |
(17) | Represents fees of $88,419 and option-based awards of $14,801 earned as a Chairman of the Board. |
(18) | Represents fees of $91,531 and option-based awards of $19,590 earned as a Chairman of the Board. |
(19) | Other compensation consisted of severance of $490,000, vacation pay of $617 and benefits of $35,800. |
(20) | Represents fees earned as a Director to April 11, 2016, prior to Mr. Rowland being appointed CEO. From April 11, 2016 to December 31, 2016, Mr. Rowland did not receive separate compensation for acting as a Director. |
(21) | Represents fees of $43,312 and option-based awards of $19,590 earned as a Director. |
(a) | In the event that Dr. Glickman’s employment is terminated by the Company without cause in the first 12 months of his employment, he is not entitled to any notice or pay in lieu except for the minimums required by the British Columbia Employment Standards Act, as amended from time to time. Fifty percent (50%) of stock options not yet vested would immediately vest upon the termination of his employment and be fully exercisable in accordance with the terms and conditions under which the stock options were granted. |
(b) | In the event that Dr. Glickman’s employment is terminated by the Company without cause after the first year of his employment, he is entitled to receive a payment in lieu of notice equivalent to 12 months of his then current base salary, plus one additional month’s base salary for each full year of employment beyond the first 12 months of employment, up to a maximum of 18 months. If some or all bonus objectives have been satisfied prior to his last day of work for the Company, he will be entitled to a performance bonus pursuant to the performance bonus section of the employment agreement for the year of termination, with the amount to be determined based on the objectives satisfied. In addition, the Company is to maintain health and medical benefits pursuant to the benefits section of the employment agreement for the duration of the notice period. Notwithstanding the terms of the Company’s Stock Option Plan, all vested stock options will be extended to the original expiry date of the vested stock options. |
(c) | In the event that Dr. Glickman’s employment is terminated by the Company without cause or by the executive for “good reason” within 12 months following a change in control of the Company, Dr. Glickman is entitled to receive a lump sum payment in lieu of notice equal to 18 months of his then current base salary, and if awarded and payable, the bonus for that year. In addition, the Company is to maintain health and medical benefits pursuant to the benefits section of the employment agreement during the 12-month period following the termination date. All of Dr. Glickman’s unexercised stock options will immediately vest upon the termination of his employment and shall be fully exercisable in accordance with the terms and conditions under which the stock options were granted, subject to the prior expiry of his stock options in accordance with their terms. |
(a) | In the event that Dr. Solomons’ employment is terminated by the Company without cause, he will be entitled to receive a payment in lieu of notice equivalent to 12 months of his then current base salary, plus one additional month’s base salary for each full year of employment, up to a maximum of 18 months in the aggregate, plus such other sums, if granted, pursuant to the performance bonus section of the employment agreement. In addition, the Company is to maintain the benefits pursuant to the benefits section of the employment agreement for the duration of the notice period. All of Dr. Solomons’ unexercised vested options would be exercisable over a period of 90 days pursuant to the terms and conditions under which the stock options were granted, subject to the prior expiry of his stock options in accordance with their terms. |
(b) | In the event that Dr. Solomons’ employment is terminated by the Company without cause or by the executive for “good reason” within 12 months following a change in control of the Company, Dr. Solomons is entitled to receive a lump sum payment in lieu of notice equal to 150% of 12 months of his then current base salary, plus such other sums, if granted, pursuant to the performance bonus section of the employment agreement. In addition, the Company is to maintain the benefits pursuant to the benefits section of the employment agreement during the 12-month period. All of Dr. Solomons’ unexercised stock options would fully vest and would be exercisable over a period of 90 days pursuant to the terms and conditions under which the stock options were granted, subject to the prior expiry of his stock options in accordance with their terms. |
(a) | In the event that Mr. Martin’s employment is terminated by the Company without cause, he will be entitled to receive a payment in lieu of notice equivalent to 12 months of his then current base salary, plus one additional month’s base salary for each full year of employment, up to a maximum of 18 months in the aggregate, plus such other sums, if granted, pursuant to the performance bonus section of the employment agreement. In addition, the Company is to maintain the benefits pursuant to the benefits section of the employment agreement for the duration of the notice period. All of Mr. Martin’s unexercised vested options would be exercisable over a period of 90 days pursuant to the terms and conditions under which the stock options were granted, subject to the prior expiry of his stock options in accordance with their terms. |
(b) | In the event that Mr. Martin’s employment is terminated by the Company without cause or by the executive for “good reason” within 12 months following a change in control of the Company, Mr. Martin is entitled to receive a lump sum payment in lieu of notice equal to 150% of 12 months of his then current base salary, plus such other sums, if granted, pursuant to the performance |
(a) | In the event that Mr. Bourgeault’s employment is terminated (i) by the Company without just and sufficient cause; (ii) by the executive for “good reason”; or (iii) by the Company or by the executive for “good reason” following a change in control of the Company, Mr. Bourgeault is entitled to receive a cash payment in an amount equal to one month of his base salary then in effect per year of service to a maximum of 18 months, any bonus earned by the executive as of the termination date and the cash value of benefits and perquisites provided to the executive with respect to the immediately preceding fiscal year. In the case of (i) or (ii) above, all of his unexercised stock options, including options based on the achievement of certain performance criteria, whether or not actually achieved, would fully vest and would be exercisable over a period of 90 days pursuant to the terms and conditions under which the stock options were granted, subject to the prior expiry of his stock options in accordance with their terms. In the case of (iii) above, all of his unexercised stock options, with the exception of options based on the achievement of certain performance criteria, would fully vest and would be exercisable over a period of 90 days pursuant to the terms and conditions under which the stock options were granted, subject to the prior expiry of his stock options in accordance with their terms. |
(b) | In the event that employment is terminated as a result of the death or permanent disability of Mr. Bourgeault, Mr. Bourgeault or his estate or legal representative would not be entitled to receive any additional compensation other than the salary, bonus, benefits, or other sums due up to and including the termination date. All stock options, including options based on the achievement of certain performance criteria, whether or not actually achieved, would fully vest and be exercisable over a period of one year from the date of termination. |
(a) | In the event that Mr. Huizinga’s employment is terminated (i) by the Company without just and sufficient cause; (ii) by Mr. Huizinga for “good reason”; or (iii) by the Company or by Mr. Huizinga for “good reason” following a change in control of the Company, Robert Huizinga is entitled to receive a cash payment in an amount equal to one month of his base salary then in effect per year of service to a maximum of 18 months, any bonus earned by Mr. Huizinga as of the termination date and the cash value of benefits and perquisites provided to Mr. Huizinga with respect to the immediately preceding fiscal year. In the case of (i) or (ii) above, all of his unexercised stock options, including options based on the achievement of certain performance criteria, whether or not actually achieved, would fully vest and would be exercisable over a period of 90 days pursuant to the terms and conditions under which the stock options were granted, subject to the prior expiry of his stock options in accordance with their terms. In the case of (iii) above, all of his unexercised stock options, with the exception of options based on the achievement of certain performance criteria, would fully vest and would be exercisable over a period of 90 days pursuant to the terms and conditions under which the stock options were granted, subject to the prior expiry of his stock options in accordance with their terms. |
(b) | In the event that employment is terminated as a result of the death or permanent disability of Mr. Huizinga, Mr. Huizinga or his estate or legal representative would not be entitled to receive any additional compensation other than the salary, bonus, benefits, or other sums due up to and including the termination date. All stock options, including options based on the achievement of certain performance criteria, whether or not actually achieved, would fully vest and be exercisable over a period of one year from the date of termination. |
Termination Without Cause | Termination Following Change in Control | |||||
Severance ($) | Accelerated Vesting of Options(9) ($) | Continuation of Benefits ($) | Severance ($) | Accelerated Vesting of Options(9) ($) | Continuation of Benefits ($) | |
Dr. Richard Glickman | 369,904(1) | 342,237 | Nil | 1,157,684(2) | 684,474 | 6,715 |
Mr. Dennis Bourgeault | 488,082(3) | Nil | Nil | 488,082(3) | 152,105 | Nil |
Dr. Neil Solomons | 659,8854) | Nil | 9,287 | 716,340(5) | 132,115 | 6,965 |
Mr. Robert Huizinga | 598,207(8) | Nil | Nil | 598,207(8) | 95,608 | Nil |
Mr. Michael Martin | 434,429(6) | Nil | 10,219 | 475,242(7) | 78,226 | 7,664 |
(1) | Severance amount is comprised of one week of salary in the sum of $10,132, plus 2017 accrued bonus of $346,568 and accrued vacation pay of $12,393. The bonus was paid out in the first quarter of 2018. |
(2) | Severance amount is comprised of 18 months’ salary in the sum of $790,341 plus 2017 accrued bonus of $346,568 and accrued vacation pay of $12,393. The bonus was paid out in the first quarter of 2018. |
(3) | Severance amount is comprised of 18 months’ salary in the sum of $322,469 plus accrued bonus of $90,956, accrued vacation pay of $57,853 and the value of benefits in the immediately preceding year in the amount of $6,804. The bonus was paid out in the first quarter of 2018. |
(4) | Severance amount is comprised of 16 months’ salary in the sum of $451,633 plus accrued bonus of $137,233 and accrued vacation pay of $71,019. The bonus was paid out in the first quarter of 2018. |
(5) | Severance amount is comprised of 18 months’ salary in the sum of $508,088 plus accrued bonus of $137,233 and accrued vacation pay of $71,019. The bonus was paid out in the first quarter of 2018. |
(6) | Severance amount is comprised of 16 months’ salary in the sum of $317,419 plus accrued bonus of $101,851 and accrued vacation pay of $15,159. The bonus was paid out in the first quarter of 2018. |
(7) | Severance amount is comprised of 18 months’ salary in the sum of $357,096 plus accrued bonus of $101,851 and accrued vacation pay of $15,159. The bonus was paid out in the first quarter of 2018. |
(8) | Severance amount is comprised of 15 months’ salary in the sum of $398,500 plus accrued bonus of $121,880, accrued vacation pay of $69,717 and the value of benefits in the immediately preceding year in the amount of $8,110. The bonus was paid out in the first quarter of 2018. |
(9) | Represents the value of unvested in-the-money options that would vest upon termination of employment as at December 31, 2017. Closing share price on TSX on December 31, 2017 was CDN$5.72= US$4.53, converted to US$ at a rate of US$1.00 = CDN$1.2547. |
Option-based Awards | Share-based Awards | ||||||
Name | Number of securities underlying unexercised options (#) | Option exercise price(2) ($) | Option expiration date | Value of unexercised in-the-money options ($)(1) | Number of shares or units of shares that have not vested (#) | Market or payout value of share-based awards that have not vested ($) | Market or payout value of vested share-based awards not paid out or distributed ($) |
Dr. Richard Glickman | 1,050,000 | 3.20 | February 9, 2027 | 1,263,644 | Nil | Nil | Nil |
10,000 | 3.08 | March 23, 2021 | 14,027 | Nil | Nil | Nil | |
10,000 | 3.59 | January 6, 2020 | 11,716 | Nil | Nil | Nil | |
200,000 | 3.19 | February 18, 2024 | 353,868 | Nil | Nil | Nil | |
Mr. Dennis Bourgeault | 175,000 | 3.20 | February 9, 2027 | 210,607 | Nil | Nil | Nil |
40,000 | 3.02 | March 30, 2021 | 57,703 | Nil | Nil | Nil | |
93,337 | 3.40 | August 17, 2020 | 94,475 | Nil | Nil | Nil | |
147,439 | 3.59 | January 6, 2020 | 172,738 | Nil | Nil | Nil | |
Dr. Neil Solomons | 152,000 | 3.20 | February 9, 2027 | 182,927 | Nil | Nil | Nil |
40,000 | 3.02 | March 30, 2021 | 57,703 | Nil | Nil | Nil | |
147,439 | 3.59 | January 6, 2020 | 172,738 | Nil | Nil | Nil | |
Mr. Michael Martin | 90,000 | 3.20 | February 9, 2027 | 108,312 | Nil | Nil | Nil |
40,000 | 3.02 | March 30, 2021 | 57,703 | Nil | Nil | Nil | |
147,439 | 3.59 | January 6, 2020 | 172,738 | Nil | Nil | Nil | |
Mr. Robert Huizinga | 110,000 | 3.20 | February 9, 2027 | 132,382 | Nil | Nil | Nil |
40,000 | 3.02 | March 30, 2021 | 57,703 | Nil | Nil | Nil | |
31,529 | 3.40 | August 17, 2020 | 31,913 | Nil | Nil | Nil | |
100,008 | 3.59 | January 6, 2020 | 117,168 | Nil | Nil | Nil | |
16,000 | 3.45 | December 11, 2022 | 28,309 | Nil | Nil | Nil |
(1) | Closing share price on TSX on December 29, 2017 was CDN$5.72; closing price on the NASDAQ on December 29, 2017 was US$4.53. The value of unexercised in-the-money options was determined using the TSX closing price multiplied by the number of options converted to US dollars at a rate of US$1.00 = CDN$1.2547. |
(2) | Option exercise price was determined based on the Canadian dollar exercise price at the time of the grant converted into US$ using the Bank of Canada closing rate on the date of granting of the options. |
Name | Option-based Awards | Share-based awards - Value vested during the year ($) | Non-equity incentive plan compensation - Value earned during the year ($) | |
Number of Securities Underlying Options Vested (#) | Value vested during the year(1) ($) | |||
Dr. Richard Glickman | 483,750 | 716,152 | Nil | Nil |
Mr. Dennis Bourgeault | 58,611 | 170,809 | Nil | Nil |
Dr. Neil Solomons | 52,222 | 150,557 | Nil | Nil |
Mr. Robert Huizinga | 40,556 | 113,574 | Nil | Nil |
Mr. Michael Martin | 35,000 | 95,961 | Nil | Nil |
Mr. Charles A. Rowland | 445,277 | 330,013 | Nil | Nil |
(1) | The value reflected in the above chart relates to the in-the-money value of options at the date of the vesting and has been converted into US$ using the Bank of Canada closing rate on the date of granting of the options. |
Name | Earned Fees (1) ($) | Share- based awards ($) | Option- based awards(2) ($) | Non-equity incentive plan compensation ($) | Pension value ($) | All other compensation ($) | Total ($) |
Mr. Jeff Randall | 57,125 | Nil | 133,428(3) | Nil | Nil | Nil | 190,553 |
Dr. Benjamin Rovinski | 44,563 | Nil | 115,081(4) | Nil | Nil | Nil | 159,644 |
Dr. Joon Lee | 41,750 | Nil | 115,081(4) | Nil | Nil | Nil | 156,831 |
Dr. David Jayne | 34,875 | Nil | 115,081(4) | Nil | Nil | Nil | 149,956 |
Dr. George Milne | 29,375 | Nil | 209,285(5) | Nil | Nil | Nil | 238,660 |
Dr. Gregory Ayers | 19,688 | Nil | 115,081(3) | Nil | Nil | Nil | 134,769 |
(1) | The remuneration of the non-management Directors was paid in CDN dollars in 2017 then converted into US dollars at an average quarterly rate. |
(2) | Calculated as of the grant date using the Black-Scholes option pricing model. The value shown is calculated by multiplying the number of stock options granted by the Canadian dollar exercise price at the time of grant by the Black-Scholes valuation factor and converting the value into US$ using the Bank of Canada closing rate on the date of granting of the options. The value is the same as the accounting fair value of the full grant but is not adjusted by the vesting schedule. |
(3) | Calculation based on 20,000 options at an exercise price of CDN$9.45; Black-Scholes valuation factor = CDN$6.1755 – converted into US$ at a rate of US$1.00 = CDN$1.3075 plus 10,000 options at an exercise price of CDN$4.73; Black-Scholes valuation factor = CDN$3.1662 – converted into US$ at a rate of US$1.00 = CDN$1.3075 and.10,000 options at an exercise price of CDN$3.65; Black-Scholes valuation factor = CDN$2.4427 – converted into US$ at a rate of US$1.00 = CDN$1.3314. |
(4) | Calculation based on 20,000 options at an exercise price of CDN$9.45; Black-Scholes valuation factor = CDN$6.1755 – converted into US$ at a rate of US$1.00 = CDN$1.3592 plus 10,000 options at an exercise price of CDN$4.73; Black-Scholes valuation factor = CDN$3.1662 – converted into US$ at a rate of US$1.00 = CDN$1.3075. |
(5) | Calculation based on 50,000 options at an exercise price of CDN$8.48; Black-Scholes valuation factor = CDN$5.5425 – converted into US$ at a rate of US$1.00 = CDN$1.3242. |
• | Compensation Committee Chair Retainer: $10,000 Compensation Committee Member Retainer: $5,000 |
• | Audit Committee Chair Retainer: $15,000 Audit Committee Member Retainer: $7,500 |
• | Governance Committee Chair Retainer: $10,000 Governance Committee Member Retainer: $5,000 |
Option-based Awards | Share-based Awards | ||||||
Name | Number of securities underlying unexercised options (#) | Option exercise price(2) ($) | Option expiration date | Value of unexercised in-the-money options(1) ($) | Number of shares or units of shares that have not vested (#) | Market or payout value of share-based awards that have not vested ($) | Market or payout value of vested share-based awards not paid out or distributed ($) |
Dr. Benjamin Rovinski | 20,000 | 6.95 | April 26, 2027 | Nil | Nil | Nil | Nil |
10,000 | 3.62 | February 16, 2027 | 7,890 | Nil | Nil | Nil | |
10,000 | 3.00 | March 23, 2021 | 14,027 | Nil | Nil | Nil | |
10,000 | 3.59 | January 6, 2020 | 11,716 | Nil | Nil | Nil | |
20,000 | 3.19 | February 18, 2024 | 35,387 | Nil | Nil | Nil | |
Dr. David Jayne | 20,000 | 6.95 | April 26, 2027 | Nil | Nil | Nil | Nil |
10,000 | 3.62 | February 16, 2027 | 7,890 | Nil | Nil | Nil | |
10,000 | 3.00 | March 23, 2021 | 14,027 | Nil | Nil | Nil | |
20,000 | 3.47 | June 2, 2020 | 22,475 | Nil | Nil | Nil | |
Mr. Jeff Randall | 20,000 | 6.95 | April 26, 2027 | Nil | Nil | Nil | Nil |
10,000 | 3.62 | February 16, 2027 | 7,890 | Nil | Nil | Nil | |
10,000 | 2.74 | January 20, 2027 | 16,498 | Nil | Nil | Nil | |
10,000 | 2.78 | December 14, 2026 | 16,498 | Nil | Nil | Nil | |
Dr. Joon Lee | 20,000 | 6.95 | April 26, 2027 | Nil | Nil | Nil | Nil |
10,000 | 3.62 | February 16, 2027 | 7,890 | Nil | Nil | Nil | |
10,000 | 3.00 | March 23, 2021 | 14,027 | Nil | Nil | Nil | |
20,000 | 3.47 | June 2, 2020 | 22,475 | Nil | Nil | Nil | |
Dr. George Milne | 50,000 | 6.40 | June 23, 2027 | Nil | Nil | Nil | Nil |
Name | Option-based Awards | Share-based awards - Value vested during the year ($) | Non-equity incentive plan compensation - Value earned during the year ($) | |
Number of Securities Underlying Options Vested(1) (#) | Value vested during the year(2) ($) | |||
Mr. Jeff Randall | 40,833 | 83,393 | Nil | Nil |
Dr. Benjamin Rovinski | 24,166 | 27,118 | Nil | Nil |
Dr. David Jayne | 24,166 | 27,118 | Nil | Nil |
Dr. Joon Lee | 24,166 | 27,118 | Nil | Nil |
Dr. George Milne | 25,000 | Nil | Nil | Nil |
Dr. Gregory Ayers | 4,167 | 11,064 | Nil | Nil |
(1) | The value reflected in the above chart relates to the in-the-money value of options at the date of the vesting. |
(2) | The value vested during the year has been converted into US$ using the Bank of Canada closing rate on the date of granting of the options. |
• | Administration. The Stock Option Plan is administered by the Board (or a committee thereof) which has the power to (i) grant options, (ii) reserve Common Shares for issuance upon the exercise of options, (iii) determine the terms, limitations, restrictions and conditions respecting option grants, (iv) interpret the Stock Option Plan and adopt, amend and rescind such administrative guidelines and other rules and regulations relating to the Stock Option Plan , and (v) make all other determinations and take all other actions in connection with the implementation and administration of the Stock Option Plan. |
• | Number of Securities Issuable. The Stock Option Plan is a rolling stock option plan that reserves, for issuance pursuant to stock options, a maximum number of Common Shares equal to 12.5% of the outstanding Common Shares of the Company at the time the Common Shares are reserved for issuance. As at May 4, 2018, an aggregate of 7,658,089 Common Shares (or 9.10% of the total number of issued and outstanding Common Shares) are issuable under the Stock Option Plan pursuant to outstanding options leaving a total of 2,866,919 Common Shares (or 3.40% of the total number of issued and outstanding Common Shares) issuable under the Stock Option Plan. |
• | Eligible Persons. “Service Providers” are eligible to receive grants of options under the Stock Option Plan. “Service Providers” is defined as bona fide directors, officers, employees, management company employees and consultants and also includes a company of which 100% of the share capital is beneficially owned by one or more individual Service Providers. |
• | Shareholder Approval. The unallocated entitlements under the Stock Option Plan must be approved by the Shareholders every three years. The Shareholders last re-approved the unallocated entitlements under the Stock Option Plan on June 21, 2017. |
• | Grants to One Person. The number of Common Shares reserved for issue to any one person under the Stock Option Plan may not exceed 5% of the outstanding Common Shares at the time of grant. |
• | Insiders. Without the prior approval of the Shareholders, the number of Common Shares being issuable to insiders under the Stock Option Plan at any time, when combined with all of the Company’s other share compensation arrangements, shall not exceed 10% of the issued and outstanding Common Shares, and the number of Common Shares issued to insiders under the Stock Option Plan, when combined with all of the Company’s other share compensation arrangements, shall not exceed 10% of the issued and outstanding Common Shares in any 12 month period. |
• | Exercise Price. The exercise price of options under the Stock Option Plan will be set by the Board at the time of grant and cannot be less than the Market Price (defined in the Stock Option Plan as the closing trading price for the Common Shares on the TSX on the day immediately prior to the date of grant). |
• | Vesting. Vesting of options is at the discretion of the Board. Options become exercisable only after they vest in accordance with the respective commitment and exercise form. |
• | Term of Options. Options granted under the Stock Option Plan will have a maximum term of ten years from their date of grant. |
• | No Assignment. All options will be exercisable only by the optionee to whom they are granted and are non-assignable and non-transferable. |
• | Termination of Exercise Right. No option may be exercised after an optionee has left the employ or service of the Company except as follows: |
o | in the event of an optionee’s death, any vested option held by the optionee at the date of death will be exercisable by the optionee’s lawful personal representatives, heirs or executors until the earlier of 12 months after the date of death and the date of expiration of the term otherwise applicable to such option; |
o | in the event of an optionee’s disability, any vested option held by the optionee will be exercisable until the earlier of 12 months after the date the Board makes a determination of disability and the date of expiration of the term otherwise applicable to such option; |
o | generally speaking, vested options will expire 90 days after the date the optionee ceases to be employed by, provide services to, or be a Director or Officer of, the Company, and any unvested options shall immediately terminate. |
• | Change in Control. Upon a change in control or takeover bid, vesting can be accelerated in accordance with the provisions set out in the Stock Option Plan. |
• | Extension of Expiry Period. If an option which has been previously granted is set to expire during a period in which trading in securities of the Company by the option holder is restricted by a black-out, or within nine business days of the expiry of a black-out, the expiry date of the option will be extended to ten business days after the trading restrictions are lifted. |
• | Amendments Requiring Shareholder Approval. Shareholder approval is required for the following amendments to the Stock Option Plan: |
o | an increase to the aggregate percentage of securities issuable under the Stock Option Plan; |
o | a reduction in the exercise price of an outstanding option; |
o | an extension of the term of any option beyond the expiry date; |
o | any amendment to permit assignments or exercises other than by the optionee other than as set out in the Stock Option Plan; |
o | amendment to the individuals eligible to receive options under the Stock Option Plan; |
o | an amendment to the Stock Option Plan to provide for other types of compensation through equity issuance, other than an amendment in the nature of a substitution and/or adjustment made by the Board in response to a change to, event affecting, exchange of, or corporate change or transaction affecting the Common Shares; and |
o | an amendment which is required to be approved by Shareholders under applicable law (including, without limitation, applicable TSX policies). |
• | Amendments Without Shareholder Approval. Subject to the policies of the TSX, the Stock Option Plan may be amended without Shareholder approval for the following: |
o | amendments of a “housekeeping” nature; |
o | amendments necessary to comply with the provisions of applicable law; |
o | amendments respecting the administration of the Stock Option Plan; |
o | any amendment to the vesting provisions of the Stock Option Plan or any option; |
o | any amendment to the early termination provisions of the Stock Option Plan or any option, whether or not such option is held by an insider, provided such amendment does not entail an extension beyond the original expiry date; |
o | any amendments necessary to suspend or terminate the Stock Option Plan; and |
o | any other amendment not requiring Shareholder approval under applicable law (including, without limitation, applicable TSX policies). |
(as at December 31) | 2017 | 2016 | 2015 |
Number of options granted under the Stock Option Plan | 2,728,500 | 1,470,000 | 1,456,092 |
Weighted average number of securities outstanding | 76,918,394 | 35,285,288 | 32,154,305 |
Burn Rate (%) | 3.55% | 4.17% | 4.53% |
Plan Category | Number of common shares to be issued upon exercise of outstanding options, warrants and rights | Weighted-average exercise price of outstanding options, warrants and rights | Number of Common Shares remaining available for future issuance under the equity compensation plans (excluding securities reflected in the first column)(1) |
Stock Options | 4,680,089 | 3.83(2) | 5,826,381 |
Equity compensation plans not approved by security holders | Nil | Nil | Nil |
Total: | 4,680,089 | 3.83 | 5,826,381 |
(1) | Under the Stock Option Plan, any increase in the number of outstanding Common Shares will result in an increase in the number of Common Shares that are available to be issued under the plan in the future, and any exercise of an option previously granted under the Stock Option Plan will result in an additional option being available for grant under the Stock Option Plan. |
(signed) “Richard M. Glickman” | (signed) “Lorin Jeffry Randall” | |
Chairman and CEO | Lead Director |
Corporate Governance Disclosure Requirements | The Company’s Governance Procedures | |
1. Board of Directors – Disclose how the board of directors (the “Board”) facilitates its exercise of independent supervision over management, including: | The Board has reviewed the independence of each director of the Board (“Director”) as defined in NI 58-101. A Director who is independent has no direct or indirect material relationship with the Company, including a relationship which in the view of the Board could reasonably interfere with the Director’s exercise of independent judgment. After having reviewed the role and relationships of each Director, the Board has determined that the following Directors nominated by management for election to the Board are independent, namely: Mr. Lorin J. Randall Dr. Benjamin Rovinski Dr. David R.W. Jayne Dr. Hyuek Joon Lee Dr. George Milne, Jr. Mr. Joseph P. Hagan Dr. Michael Hayden | |
(a) the identity of directors that are independent. | ||
(b) the identity of directors who are not independent, and the basis for that determination. | The Board has determined, after reviewing the role and relationships of each Director, that the following Directors nominated by management for election are not independent, namely: | |
Dr. Richard Glickman | Dr. Richard Glickman is considered to have a material relationship with the Company by virtue of being the CEO of the Company. | |
(c) whether or not a majority of the directors are independent. If a majority of directors are not independent, describe what the Board does to facilitate its exercise of independent judgment in carrying out its responsibilities. | A majority of the Board is independent. | |
(d) If a director is presently a director of any other issuer that is a reporting issuer (or the equivalent) in a jurisdiction or a foreign jurisdiction, identify both the director and the other issuer. | This information is disclosed in the Circular in Section 2.1.3. | |
(e) Disclose whether or not the independent directors hold regularly scheduled meetings at which non-independent directors and members of management are not in attendance. If the independent directors hold such meetings, disclose the number of meetings held since the beginning of the issuer’s most recently completed financial year. If the independent directors do not hold such meetings, describe what the board does to facilitate open and candid discussion among its independent directors. | The independent Directors hold an independent Directors meeting a week prior to each scheduled Board meeting and hold in camera meetings following every meeting of the Board. |
Corporate Governance Disclosure Requirements | The Company’s Governance Procedures | |
(f) Disclose whether or not the chair of the board is an independent director. If the board has a chair or lead director who is an independent director, disclose the identity of the independent chair or lead director, and describe his or her role and responsibilities. If the board has neither a chair that is independent nor a lead director that is independent, describe what the board does to provide leadership for its independent directors. | Dr. Richard Glickman is the Chairman of the Board. Dr. Glickman is not an independent Director. The Chairman’s primary responsibility is managing the affairs of the Board including ensuring the Board is organized properly, functions effectively, and meets it obligations and responsibilities as set out in the by-laws of the Company and its mandate. The Chairman works to ensure effective relations with the Board, shareholders, other stakeholders and the public. The Board has appointed Mr. Jeff Randall, an independent director, as the Lead Director. The Lead Director’s role is to ensure that the Board functions independent of management and to act as principal liaison between the independent directors and the CEO. The responsibilities of the Lead Director include presiding over meetings of independent directors, reviewing and making recommendations with respect to the agendas, and providing the leadership necessary to provide greater assurance that the Board operates and functions independent of management and that Board functions are effectively carried out. | |
(g) Disclose the attendance record of each director for all board meetings held since the beginning of the issuer’s most recently completed financial year. | This information is disclosed in the Circular in Section 2.1.2. | |
2. Board Mandate – Disclose the text of the board’s written mandate. If the board does not have a written mandate, describe how the board delineates its role and responsibilities. | A copy of the mandate of the Board is attached to this Circular as Appendix “B”. | |
3. Position Descriptions – (a) Disclose whether or not the board has developed written position descriptions for the chair and the chair of each board committee. If the board has not developed written position descriptions for the chair and/or the chair of each board committee, briefly describe how the board delineates the role and responsibilities of each such position. | The Board has developed written position descriptions for the Chairman of the Board and the Chair of each committee of the Board. The Board has also approved a mandate for the Lead Director which sets out the key duties and responsibilities of the Lead Director. | |
(b) Disclose whether or not the board and CEO have developed a written position description for the CEO. If the board and CEO have not developed such a position description, briefly describe how the board delineates the role and responsibilities of the CEO. | The Board and the CEO have developed a written position description for the CEO. | |
4. Orientation and continuing Education – (a) Briefly describe what measures the board takes to orient new directors regarding: (i) the role of the board, its committees and its directors; (ii) the nature and operation of the issuer’s business. (b) Briefly describe what measures, if any, the board takes to provide the continuing education for its directors. If the board does not provide continuing education, describe how the board ensures that its directors maintain the skill and knowledge necessary to meet their obligations as directors. | The Company has not implemented a “formal” orientation process for its new Directors; however new Directors are given the opportunity to individually meet with senior Management to improve their understanding of the Company’s business. Newly appointed Directors receive an onboarding package and are also provided with reference materials describing the Company’s organizational structure, the structure of the Board and its committees, corporate policies, articles and bylaws, as well as other Board materials. In addition, regardless of whether a meeting of the Board is scheduled, all Directors regularly receive information on the Company’s operations, including a report on corporate development activities, operations reports, a financial overview and other pertinent information. All Company executives are available for discussions with Directors concerning any questions or comments which may arise between meetings. |
Corporate Governance Disclosure Requirements | The Company’s Governance Procedures | |
5. Ethical Business Conduct – (a) Disclosure whether or not the board has adopted a written code for the directors, officers and employees. If the board has adopted a written code: (i) disclose how a person or company may obtain a copy of the code; (ii) describe how the board monitors compliance with its code, or if the board does not monitor compliance, explain whether and how the board satisfies itself regarding compliance with its code; (iii) provide a cross-reference to any material change report filed since the beginning of the issuer’s most recently completed financial year that pertains to any conduct of a director or executive officer that constitutes a departure from the code. (b) Describe any steps the board takes to ensure directors exercise independent judgment in considering transactions and agreements in respect of which a director or executive officer has a material interest. (c) Describe any other steps the board takes to encourage and promote a culture of ethical business conduct. | The Board believes that a culture of strong corporate governance and ethical business conduct must be endorsed by the Board and the executive officers. The Code addresses many areas of business conduct and provides a procedure for employees to raise concerns or questions regarding questionable audit or accounting matters. The Code is available on the Company’s website at www.auriniapharma.com. The Company has adopted a Corporate Disclosure Policy, which is reviewed annually, as well as Fraud and Whistleblower policies. Quarterly financial packages are reviewed and approved by the Audit Committee. The Annual financial package is reviewed by the Audit Committee prior to being recommended for Board approval and CEO/CFO certification of annual/interim filings. For any transactions where a Director or executive officer has a material interest, the Board ensures the member discloses such interest and discusses the transaction only once the applicable person is not in attendance. | |
6. Nomination of Directors – (a) Describe the process by which the board identifies new candidates for board nomination. (b) Disclose whether or not the board has a nominating committee composed entirely of independent directors. If the board does not have a nominating committee composed entirely of independent directors, describe what steps the board takes to encourage an objective nominating process (c) If the board has a nominating committee, describe the responsibilities, powers and operation of the nominating committee. | The Board reviews, on an annual basis, both the size and composition of the Board. In considering nominees for election to the Board, the Board takes into account geographic diversity, and considers the primary markets in which the Company operates, as well as the expertise and experience necessary to support the Company’s strategy and operations. The Board considers such matters as a candidate’s integrity, independence, and residency. The Board then assesses each potential nominee against the criteria developed by the Board. The Governance & Nomination Committee is responsible for identifying nominees for election to the Board. The Governance & Nomination Committee is comprised of three Directors who are independent. |
Corporate Governance Disclosure Requirements | The Company’s Governance Procedures | |
7. Compensation – (a) Describe the process by which the board determines the compensation for the issuer’s directors and officers. (b) Disclosure whether or not the board has a compensation committee composed entirely of independent directors. If the board does not have a compensation committee composed entirely of independent directors, describe what steps the board takes to ensure an objective process for determining such compensation. (c) If the board has a compensation committee, describe the responsibilities, powers and operation of the compensation committee. | The Compensation Committee is comprised of three independent Directors. The remuneration paid to the Directors and officers is reviewed each year by the Compensation Committee. The level of remuneration is designed to provide a competitive level of remuneration. The mandate of this Committee in respect of compensation matters specifically sets out the following duties and responsibilities: In respect of Director Compensation and Protection: (a) Review periodically Director compensation and recommend compensation terms that adequately reflect the responsibilities being assumed by the Directors, the Chair of the Board, and Chairs of the committees of the Board and members; (b) Review periodically the Directors’ and officers’ insurance policy and make recommendations for its renewal or amendment or the replacement of the insurer; (c) Administer, review, and recommend on all policies of or agreements by the Company with respect to the indemnification by the Company of its Directors and officers, if any. In respect of the Company’s Officers and Employees and Compensation Plans: (a) Review and recommend to the Board the employment, appointment, and compensation arrangements of the CEO of the Company, and in conjunction with the CEO, the employment and appointment of the top executives of the Company and their compensation arrangements, and make changes in these arrangements upon annual reviews of their performance; (b) Review with the CEO the position descriptions for the executive employees, ensuring they remain current and accurate; (c) Oversee the evaluation of the Company’s CEO; (d) Review the CEO’s evaluation of the performance of the employees of the Company, and the CEO’s recommendations with respect to the amount of compensation to be provided to such employees; (e) Review the equity compensation plans of the Company for the benefit of employees of the Company and its subsidiaries; review and approve corporate goals and objectives relevant to the CEO and senior management’s compensation, evaluate the CEO and senior management’s performance in light of those goals and objectives, and make recommendations with respect to the CEO and Senior Executives’ compensation levels based on this evaluation; and make recommendations with respect to the CEO and senior executives’ compensation, incentive-compensation plans and equity-based plans; and (f) Administer, review and recommend the stock option plans and awards of the Company. |
Corporate Governance Disclosure Requirements | The Company’s Governance Procedures | |
8. Other Board Committees – If the board has standing committees other than the audit, compensation and governance and nominating committees, identify the committees and describe their function. | The Company created a standing Research Committee effective March 13, 2018. The committee consists of two independent Directors, Dr. Michael Hayden (Chair) and Dr. David Jayne. The mandate of the committee is to support the Company’s research initiatives, provide independent review of internal and external programs, and review additional new opportunities, as required. | |
9. Assessments – Disclose whether or not the board, its committees and individual directors are regularly assessed with respect to their effectiveness and contribution. If assessments are regularly conducted, describe the process used for the assessments. If assessments are not regularly conducted, describe how the board satisfies itself that the board, its committees, and its individual directors are performing effectively. | There is currently no formal assessment process. Each of the directors are assessed annually informally as part of the process of determining nominations for election to the Board by each of the other directors. | |
10. Director Term Limits and Other Mechanisms of Board Renewal (Manitoba, New Brunswick, Newfoundland and Labrador, Northwest Territories, Nova Scotia, Nunavut, Ontario, Québec and Saskatchewan only) – Disclose whether or not the issuer has adopted term limits for the directors on its board or other mechanisms of board renewal and, if so, include a description of those director term limits or other mechanisms of board renewal. If the issuer has not adopted director term limits or other mechanisms of board renewal, disclose why it has not done so. | The Company has not adopted term limits or other mechanisms for Board renewal. The Board has recently gone through an extensive renewal process, as no member on the current Board has been a Director prior to September 2013. Given this recent renewal of the Board, the Company does not consider it appropriate to implement term limits or other mechanisms of Board renewal at this time. | |
11. Policies Regarding the Representation of Women on the Board (Manitoba, New Brunswick, Newfoundland and Labrador, Northwest Territories, Nova Scotia, Nunavut, Ontario, Québec and Saskatchewan only) – (a) Disclose whether the issuer has adopted a written policy relating to the identification and nomination of women directors. If the issuer has not adopted such a policy, disclose why it has not done so. (b) If an issuer has adopted a policy referred to in (a), disclose the following in respect of the policy: (i) a short summary of its objectives and key provisions, (ii) the measures taken to ensure that the policy has been effectively implemented, (iii) annual and cumulative progress by the issuer in achieving the objectives of the policy, and (iv) whether and, if so, how the board or its nominating committee measures the effectiveness of the policy. | The Company has adopted a written policy on March 26, 2015 with respect to the identification and nomination of female Directors (the “Diversity Policy”). The Diversity Policy requires that the Board consider diversity on the Board from a number of aspects, including but not limited to gender, age, ethnicity and cultural diversity. In addition, when assessing and identifying potential new members to join the Board or the Company’s executive team, the Board shall consider the current level of diversity on the Board and the executive team. The Board has followed the Diversity Policy in considering potential candidates for election and appointment of members of the Board and the executive team. | |
12. Consideration of the Representation of Women in the Director Identification and Selection Process (Manitoba, New Brunswick, Newfoundland and Labrador, Northwest Territories, Nova Scotia, Nunavut, Ontario, Québec and Saskatchewan only) – Disclose whether and, if so, how the board or nominating committee considers the level of representation of women on the board in identifying and nominating candidates for election or re-election to the board. If the issuer does not consider the level of representation of women on the board in identifying and nominating candidates for election or re-election to the board, disclose the issuer's reasons for not doing so. | Pursuant to the Diversity Policy, the Board does consider and evaluate the representation of women on the Board when identifying and nominating candidates for election and re-election to the Board. Women have served as Directors of the Company in the past. However, the Company focuses its search for new Directors purely based on the qualification of potential candidates, not specifically based on gender. |
Corporate Governance Disclosure Requirements | The Company’s Governance Procedures | |
13. Consideration Given to the Representation of Women in Executive Officer Appointments (Manitoba, New Brunswick, Newfoundland and Labrador, Northwest Territories, Nova Scotia, Nunavut, Ontario, Québec and Saskatchewan only) – Disclose whether and, if so, how the issuer considers the level of representation of women in executive officer positions when making executive officer appointments. If the issuer does not consider the level of representation of women in executive officer positions when making executive officer appointments, disclose the issuer's reasons for not doing so. | Pursuant to the Diversity Policy, the Board does consider and evaluate the representation of women on the Company’s executive officer positions when identifying and nominating candidates for appointment as executive officers. However, the Company focuses its search for new executive officers purely based on the qualification of potential candidates, not specifically based on gender. The Company notes that Rashieda Gluck became an officer of the Company on January 1, 2016, and Celia Economides was appointed an officer of the Company on June 21, 2017. | |
14. Issuer's Targets Regarding the Representation of Women on the Board and in Executive Officer Positions (Manitoba, New Brunswick, Newfoundland and Labrador, Northwest Territories, Nova Scotia, Nunavut, Ontario, Québec and Saskatchewan only) – (a) or purposes of this Item, a "target" means a number or percentage, or a range of numbers or percentages, adopted by the issuer of women on the issuer's board or in executive officer positions of the issuer by a specific date. (b) Disclose whether the issuer has adopted a target regarding women on the issuer's board. If the issuer has not adopted a target, disclose why it has not done so. (c) Disclose whether the issuer has adopted a target regarding women in executive officer positions of the issuer. If the issuer has not adopted a target, disclose why it has not done so. (d) If the issuer has adopted a target referred to in either (b) or (c), disclose: (i) the target, and (ii) the annual and cumulative progress of the issuer in achieving the target. | The Company has not established a target for the representation of women on the Board or in executive officer positions of the Company by a specific date. The Company does not think it is appropriate to set targets because the Company focuses its search for new Directors and executive officers purely based on the qualification of potential candidates, not specifically based on gender. | |
15. Number of Women on the Board and in Executive Officer Positions (Manitoba, New Brunswick, Newfoundland and Labrador, Northwest Territories, Nova Scotia, Nunavut, Ontario, Québec and Saskatchewan only) – (a) Disclose the number and proportion (in percentage terms) of directors on the issuer's board who are women. (b) Disclose the number and proportion (in percentage terms) of executive officers of the issuer, including all major subsidiaries of the issuer, who are women. | (a) As at the date of this Circular, none of the Company’s Directors are women. (b) As at the date of this Circular, none of the Company’s executive officers, including the Company’s major subsidiaries, is a woman. |
• | to the extent feasible, satisfying itself as to the integrity of the Chief Executive Officer (the "CEO") and other executive officers (as defined in National Instrument 51-102 Continuous Disclosure Obligations) and that the CEO and other executive officers create a culture of integrity throughout the organization; |
• | adopting a strategic planning process and approving, on at least an annual basis, a strategic plan which takes into account, among other things, the opportunities and risks of the business; |
• | the identification of the principal risks of the Company's business, and ensuring the implementation of appropriate systems to manage these risks; |
• | overseeing succession planning (including appointing, training and monitoring senior management); |
• | adopting a communication and disclosure policy for the Company; |
• | overseeing the Company's internal control and management information systems; |
• | developing the Company's approach to corporate governance, including developing a set of corporate governance principles and guidelines that are specifically applicable to the Company; and |
• | reviewing and disclosing, no less than annually, measures for receiving feedback from stakeholders. |
• | with the assistance of the Compensation Committee, review and ratify the employment, appointment, grade levels and compensation of the top five executive employees of the Company, or any additional employees directly reporting to the CEO, and approve all senior officer appointments; |
• | with the assistance of the Compensation Committee, develop a position description for the CEO, which together with other board approved policies and practises, should provide for a definition of the limits to management's responsibilities, and approve the objectives of the Company to be met by the CEO; |
• | with the assistance of the Compensation Committee, ensure the performance of the CEO is evaluated at least annually; |
• | with the assistance of the Compensation Committee, develop a process to evaluate the effectiveness of each director and the Board as a whole on no less than an annual basis; |
• | review and approve the strategic plan, the annual business plan and accompanying capital plan and financial operations budget, including all material capital expenditures; |
• | approve material divestitures, acquisition and financial commitments; |
• | with the assistance of the Audit Committee, approve the annual audited financial statements, Management's Discussion and Analysis ("MD&A"), Annual Information Form, management information circular and other annual public documents of the Company; |
• | with the assistance of the Audit Committee, approve the quarterly reports to the shareholders, including the unaudited interim quarterly statements and the quarterly MD&A; |
• | determine the content and frequency of management reports; |
• | review any recommendations from regulators or the external auditors respecting their assessment of the effectiveness of the internal controls that come to their attention in the conduct of their work; and |
• | ensure an independent audit/inspection function is in place to monitor the effectiveness of organizational and procedural controls. |
1. | In Respect of Operations of the Board: |
(i) | assess the needs of the Board with respect to the conduct of the affairs of the Board, including: |
(a) | the size of the Board; |
(b) | the frequency and location of Board and committee meetings; |
(c) | procedures for establishing meeting agendas and the conduct of meetings; |
(d) | the availability, relevance and timeliness of discussion papers, reports and other information required by the Board; |
(ii) | recommend at the first meeting of the Board following each annual meeting, the allocation of directors to each of the Board committees and thereafter, where a vacancy occurs at any time in the membership of any Board committee, recommend a particular director to the Board to fill such vacancy; |
(iii) | oversee continuing education for all directors in respect to the Company; |
(iv) | oversee the relationship between the Board on the one hand and officers of the Company on the other hand and, if appropriate, make recommendations with a view to ensuring that the Board is able to function independently of management. |
(i) | review periodically the Company's approach to governance issues; |
(ii) | review periodically the mandate for the Board and the positions description for the Chairman of the Board, the CEO, and the Chief Financial Officer ("CFO") of the Company; |
(iii) | review periodically the charters of the committees of the Board and, where appropriate, make recommendations thereon including changes in the role, size, composition and structure of the committees; |
(iv) | conduct periodic surveys of directors with respect to their views on the effectiveness of the Board, the Chairman of the Board, each committee of the Board and its Chair and individual directors; |
(v) | evaluate periodically the performance of the Chairman of the Board and the Chair of each committee and the performance and contribution of individual directors, having regard for the mandate for the Board and position description for the Chairman of the Board and the results of surveys of the directors, attendance at Board and Board committee meetings and overall contribution; |
(vi) | assess the effectiveness and review the performance of the Board as a whole and each committee of the Board, including the Committee and the Chairman of the Board, President and CEO, and CFO of the Company; |
(vii) | review the Company's director qualification criteria including the number of boards on which directors may sit, director tenure, retirement and succession; |
(viii) | review the procedure to enable an individual director to engage an outside advisor at the expense of the Company; and |
(ix) | recommend policies regarding succession in the event of an emergency or the retirement of the Chairman of the Board, CEO, and/or CFO of the Company. |
(i) | review periodically the competencies, skills and personal qualities required of directors in order to add value to the Company, in light of |
(a) | the activities of the Company and the nature of its investments; |
(b) | the need to ensure that a majority of the Board is comprised of independent directors within the meaning of applicable laws; |
(c) | the constating documents of the Company; |
(d) | the Company's governance guidelines; |
(ii) | review the competencies, skills and personal qualities of each existing director, and the contributions made by the director to the effective operation of the Board and any significant change in the primary occupation of the director; |
(iii) | ensure candidates understand the demands and expectations of a director of the Company and the role of the Board and its committees; and |
(iv) | oversee an orientation program to familiarise new directors with the business and operations of the Company, including the reporting structure, strategic plans, significant financial, accounting and risk issues and compliance policies, management and the external auditors. |
4. | In Respect of Reporting and Disclosure Requirements: |
(i) | review and approve the annual corporate governance report to be made the proxy circular prepared in connection with the Company's annual meeting describing the corporate governance practices of the Company with reference to the reporting requirements of the Toronto Stock Exchange or other applicable securities law requirements; |
(ii) | review and approve the statement of executive compensation to be made in the proxy circular prepared in connection with the Company's annual meeting; |
(iii) | review at least annually the "Corporate Disclosure Policy" of the Company; |
(iv) | review at least annually the "Code of Ethics & Conduct" of the Company; |
(v) | review at least annually the "Whistleblower Policy" of the Company; |
(vi) | review at least annually the "Fraud Policy" of the Company; |
(vii) | review at least annually the "Diversity Policy" of the Company; |
(viii) | review at least annually the "Indemnity Policy" of the Company; |
(ix) | review at least annually the "Terms of Reference for the Chairman of the Board"; |
(x) | review at least annually the "Mandate of the Board of Directors"; |
(xi) | review at least annually the position description for the CEO of the Company; |
(xii) | review at least annually the position description for the CFO of the Company; |
(xiii) | review at least annually the "Audit Committee Charter"; |
(xiv) | review at least annually the "Compensation Committee Charter"; |
(xv) | review at least annually the "Governance & Nomination Committee Charter"; |
(xvi) | review at least annually the "Disclosure Committee Charter"; |
(xvii) | review at least annually the "Insider Trading Policy"; and |
(xviii) | review at least annually the "Majority Voting Policy". |